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    OnRes Systems Inc.
    506 -145 West Keith Road
    North Vancouver, BC
    Canada V7M 1L3
    1.866.687.7057 Toll Free in North America
    1.604.484.2483 Local

    © 2019 - OnRes Systems

    MANAGING ROOMS

    OnRes allows you to manage your rooms and their assignment to reservations


    1. Room Setup

    Rooms can be viewed and setup at the Rooms Tab under the Setup section on the left side navigation menu.

    1.1 How to create and modify rooms?

    Click on the New Room button to create open a Room Details popup window, where you can enter the Room Number, Notes, and assign a Room Type to it. It's set to Active by default, but you can deactivate it by toggle off the checkbox. Deactivated rooms won't show up in the Room Assignment dropdown list.


    After the room is created, you can view your rooms in the Room List as shown below:


    Copy a room: you can create a room more quickly by clicking on the "Copy" action link to create a duplicate room, with a new name "Original_Room_Number_copy". The newly created room will have the same attributes as the original one.

    2. Rooms Manager

    Room assignments can be managed at the Rooms Manager tab under Home section on the left side navigation menu.

    2.1 How to view the room assignments?

    The red blocks on the grid are showing the current room assignment for the reservations with the coming 3 weeks.
    You can advance to go back to future dates by clicking on the or buttons.

    You can hover your mouse over to these red blocks to see the reservation information. Also you can click on the Booking button to view the reservation details, or click on the Room button to view/modify room assignment details.

    The right side panel shows a list of reservations on the date selected. You can choose a date by clicking on the top button (e.g. 05 Oct 2019), or click on the date blocks on top of the date grid, e.g.

    The rooms showing on the red buttons are not yet assigned to the reservation, whereas the ones showing on the blue button are already assigned to the reservation.

    2.2 How to assign a room to a reservation?

    In the Reservation List on the right side of the screen, click on a Room button in red under a reservation Room 1. A Room Assignment window will popup, where you can choose a room from the dropdown list and assign it to this reservation.

    You can assign different rooms on different dates during the course of the reservation. Select the Start Date and End Date for each assignment and click on the Split Room Nights button to add an additional date periods for the 2nd room.

    Note: Please be sure not to overlap the assigned dates for different rooms.

    Alternative way of assigning a room to the reservation: You can also assign rooms to a reservation at the Reservation Manager. Open a resrevation details window and find the "Room Assignment" tab, where you can assign the rooms as shown below:

    2.3 How to modify a room assignment?

    Option 1: In the Reservation List on the right side of the screen, click on the target Room button in blue, e.g. Room 1. A Room Assignment window will popup, where you can make changes to the assigned dates or room numbers.

    Option 2: You can also drap and drop the assigned room block on the date grid to a different room row.
    Note: you cannot drag the block out of the reservation date range, or to a different room type.

    Note: Please be sure not to overlap the assigned dates for different rooms.

    Alternative way of assigning a room to the reservation: You can also assign rooms to a reservation at the Reservation Manager. Open a resrevation details window and find the "Room Assignment" tab, where you can assign the rooms as shown below: